We’ve tested almost every automation tool on the market. After years of building systems for ourselves and clients, here’s what we actually use:
Our Core Stack
n8n — Workflow Orchestration
Self-hosted on a VPS. No per-task pricing. Connects to everything. This is our automation backbone.
Anthropic Claude — AI Reasoning
For anything that requires reading, writing, deciding, or reasoning. Claude handles it via the Anthropic API.
GoHighLevel — CRM & Communication
All our client CRM work runs through GHL. n8n connects to it via API for deep automation that GHL’s native workflows can’t do.
Twilio — SMS & Voice
Programmable SMS and voice for when we need more control than GHL provides.
Google Workspace — Email & Docs
n8n connects to Gmail and Google Sheets for reporting, data storage, and email automation.
Vapi — AI Voice Agents
For clients that want AI phone agents to handle inbound calls, follow-ups, and appointment setting.
What This Stack Replaces
- $500+/month in Zapier costs
- Dedicated follow-up staff ($3,000-6,000/month salary)
- Manual report generation (10+ hours/month)
- Call center services ($2,000+/month)